DE

Tips, Dates & Deadlines

The most important dates and deadlines, information on setup and dismantling as well as helpful tips for exhibitors.

Step by step to your trade-fair stand

The following topics contain a brief explanation of the most important steps in the organisation of your trade-fair participation after the exhibitor application, e.g. regarding the placement process, stand building and equipment as well als invoicing.

1. Placement process—find your perfect exhibition space

After the start of allocation of stands, you will receive a stand proposal by e-mail to the correspondence contact named in the application.

  • Check this proposal carefully, especially with regard to location, stand type and size.
  • If everything meets your expectations, you can confirm your stand space by clicking on the "Accept" button, thus concluding a binding contract.

If you wish a different placement, please click the "Decline" button and describe your preferred placement request in as much detail as possible. We will do our best to provide you with a new placement proposal within the possibilities.

2. Stand building—Designing the perfect stand

The stand space booked via the online application does not include stand building. You have the following alternatives to build your stand:

  • using your own stand, naturally taking into account the technical guidelines; you can add services from the Exhibitor Shop, such as electricity
  • ordering equipment such as flooring, partition walls, furniture, etc. individually via the Exhibitor Shop
  • commissioning a stand builder, e.g. meplan
  • booking the digitalBAU stand package, which includes all necessary basic services except the stand space (see Exhibitor Shop)

Submit any necessary documentation to the Technical Exhibitor Service, if one of the following cases applies:

  • The stand or advertising height is over 3m (stand plan).
  • The stand or advertising height is over 3m (stand plan).
  • The stand size is over 100sqm (stand plan).
  • If there are covered stand areas (stand plan).
  • A vehicle is exhibited (Form 1.2 "Application for Preventive Fire Protection Measures").

Stand building—Advice & Contact

Technical Exhibition Service TAS3

Tel.: +49 89 949-21147

E-mail: tas3@messe-muenchen.de

3. Exhibitor Shop—Ordering services for your stand online

Various services, such as electricity, cleaning, security, parking permits, etc., can be ordered via the Exhibitor Shop from October 2023, provided you have confirmed your stand space.

  • You will receive the login information for the Exhibitor Shop by e-mail after confirmation of your stand proposal.
  • Please be sure to observe the order deadlines, as surcharges will apply for orders placed at very short notice.
  • Your stand will not be guarded by Messe München. We recommend that you book your own security via the Exhibitor Shop if necessary.
  • If you are planning an evening event at your stand, please register this using the appropriate form in the Exhibitor Shop.
  • You can also create your exhibitor passes via the Exhibitor Shop. They are available to you fully personalised and electronically as a mobile ticket for smartphone and tablet or Print@Home ticket. As a main exhibitor, you have a quota of free permanent exhibitor passes at your disposal; you will find the number in your placement proposal. Only used passes will be charged, the first ones used will automatically count as free of charge.
    Please note that passes are required at Koelnmesse for set-up and dismantling, which you can order free of charge for your stand builders and service providers via the exhibitor shop. As an exhibitor, you have access to set-up and dismantling with your exhibitor passes. You do not need any additional set-up and dismantling passes.

If you have any questions, please contact the Exhibitor Shop hotline:

Tel.: +49 89 949-11588
E-mail: shop@digital-bau.com

4. Your entry in the digitalBAU Exhibitor Directory and Visitor Guide

Your entry in the Exhibitor Directory is managed by the publishing house NEUREUTER FAIR MEDIA GmbH. This is our only partner in this area.

  • From September 2023, exhibitors will receive the proof of the online catalogue from the publisher. Please check the material and give the publisher appropriate feedback.
  • Also make sure that you exhaust the scope of the entry included in the communication fee, which includes three entries in the list of goods and three destinations or brands (see also Conditions of Participation B, B10). This way, iterested visitors can find you more easily.
  • If desired, additional services can be booked (such as your logo in the printed Visitor Guide), for which a fee is charged.

Attention!

We would like to point out that exhibitors are frequently contacted by outside companies that are supposedly acting on behalf of Messe München. Please note that these companies have not been commissioned by us.

5. Set-up and dismantling—Useful tipps

All information regarding set-up and dismantling, logistics and traffic on the exhibition grounds—e.g. traffic guide, delivery of goods, approved forwarding agents—can be found under Logistics & Traffic.

Please note that passes are required at Koelnmesse for set-up and dismantling, which you can order free of charge for your stand builders and service providers via the exhibitor shop. As an exhibitor, you have access to set-up and dismantling with your exhibitor passes. You do not need any additional set-up and dismantling passes.

6. Invoicing—Admission invoice and final invoice

Once you have confirmed your stand proposal, you will receive your admission invoice from September 2023.

  • The invoice recipient is always the company registered as an exhibitor.
  • If a different invoice recipient is desired, the exhibition group must be informed by e-mail to projektleitung@digital-bau.com as early as possible and a corresponding form must be requested, completed and returned.
  • Co-exhibitors may not specify a different invoice recipient.
  • Subsequent invoice changes will be invoiced at 50 EUR.

Approx. 4 to 6 weeks after the fair, exhibitors will receive the final invoice. Here, the item "Advance payment for services" listed on the admission invoice will be taken into account.

Order dates and deadlines

TopicDeadline

Main exhibitors application/Start of the stand allocation

End of July/beginning of August

Check of the proof of entry in the online Exhibitor Directory on digital-bau.com and booking of further payable services (if desired)

from September 2023

Booking of advertising spaces, speaker slots and sponsoring

after confirmation of the stand space

Consignment of admission invoices

from September 2023

Launch of the Exhibitor Shop

from October 2023

Order of technical services
(via the Exhibitor Shop; afterwards delay surcharges possible)

until January 9, 2024

Order of parking permits with advance dispatch by post:
Italy, overseas
(via the Exhibitor Shop; afterwards, only collection on site)

until January 9, 2024

Order of parking permits with advance dispatch by post:
whithin Europe
(via the Exhibitor Shop; afterwards, only collection on site)

until January 9, 2024

Order of parking permits with advance dispatch by post:
Germany
(via the Exhibitor Shop; afterwards, only collection on site)

until January 9, 2024

Submission of plans of special stand concepts for plan approval

until January 9, 2024

Co-exhibitor registration

ongoing until February 6, 2024

Setup

February 18, 2024, 07:00 - 22:00
February 19, 2024, 07:00 - 18:00
Decorative setup on February 19 until 20:00

Dismantling

February 22, 2024, 16:00 - 24:00
February 23, 2024, 07:00 - 18:00

Consignment of final invoices

4 to 6 weeks after the fair